Hamilton Franks & Co Ltd has several leading suppliers all with very different procedures. At no time do any of these procedures allow for evidence of the requested fuel either in part or in full, being provided upfront without certain documents being issued to the company, Further we will state that at no time will Hamilton Franks require or ask for any upfront fee's and moreover, ask for any banking instuments to be issued to our company in anyway shape or form.

We of course will try our utmost to ensure the fuel is gained with the least amount of stress for any potential clients.

Hamilton Franks & Co Ltd will not accept letters of intent [LOI] We also do not sign or agree to NCDA/MFPA as this would be impossible to adhere to with the position we hold in the market place.
We will not conduct any type of business with Brokers/Traders/Mandates unless they can provide and prove the end buyer has indeed instructed them to act on their behalf.

Issuance of documents:

We would like to make it very clear reference the legal responsibility of issuing documents being, Evidence of Fuel, Evidence of Funds, Evidence of Storage, with the issuing of any documents for the Purchase/Sale of any fuels by way of RFQ/ICPO/Offer Sheet/Contract[s]/Company Profile[s].

If any of the above are issued to our company then, it is the legal responsibility of the sending party to confirm those documents if being issued from a third party I,E from a /Seller/Buyer/Trader/Broker/Company/Individual claiming to represent the names/companies/banks on those documents or, claiming to be the Buyer/Seller of the product and issuing documents to support their abilities to Purchase/Sell fuel if not, then you being the issuing party will be held responsible for any legal/private/personal action being taken by the names stated on those document, with, Hamilton Franks & Co Ltd placing your name[s] along with the accused as acting parties to obtain Fuel/Products/Suppliers information by deception and fraud.

To initiate and order from Hamilton Franks & Co Ltd, we shall require the following from the outset.

[RFQ, CLICK TO DOWNLOAD TEMPLATE] being Request For Quotation within must state the following:

• Full company name, address, phone, fax, web site, e-mail of counter party, including name title and data of contact person
• Product description.
• Product specification limits for use at destination market. [If applicable].
• Quantity expressed in metric tons or barrels.
• Delivery terms ( WE ONLY OFFER FOB).
• Delivery Port & Terminal, with Terminal Restrictions [if applicable not needed if FOB terms].
• Delivery Period. (12/18/24/36 Months Etc) No Spot Transactions.
• Pricing Methodology including reference product, reference location and pricing dates (i.e. Platts, Petroleum Argus, ICE futures related. Note that none of our suppliers transact on a fixed price basis! ). 
• Pricing Differential (proposed premium or discount, if discount, then discount must be stated).
• Payment Terms (SBLC OR BG will be issued as full Guarantee with TT payment after inspection at loading port).
• Bank Information. ( Being Name And Location Only)
• Passport Copies of all Directors.( CEO And Financial Director)
• Company profile.

Once the RFQ, Company profile, and copies of the passport[s] of the Directors have been received and accepted by the suppliers, then a offer will be issued as per the RFQ, with the buyer then being invited to proceed by way of issuing their ICPO and BCL[click to see BCL format] A full invitation letter from both HFC and our Suppliers confirming and agreeing to the pricing of the product as per the ICPO will be issued.The BCL of course being once more confirmed at that meeting with suppliers by way of CC with the issuing bank of the buyers. Evidence of the fuel as per the ICPO and RFQ will be shown; confirmation will then take place with the refinery directly as per the procedures set out within the contract. Contracts will be executed by both parties with the agreed banking instrument issued no later than 72 hours from the execution of the agreed contract. Full charter party will be given by the buyer no later than 5 working days after execution of the contract. All the TTM procedures can be seen below.

Full TTM procedures [Click To See]

If the product requested is a Crude oil then, Full COSDO forms will be sent from us directly after the above has been provided with, Full OPEC procedures for the purchase of Crude will apply.

Shipping Abbreviations and Ports of Loading:

Our Ports Of Loading are Primorsk, Novorossiysk, St.Petersburg, Riga, Nakhodka, and Vanino.

FYI: All and any shipping companies will require from the company chatering the vessel[s] a minimum of 20% after executing the contract with that shipping company, this deposit will be used to cover costs of Bunkering and Fuel for the vessel[s], with the balance normally paid 3 days after discharge.

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Information on Force Majeur [Click to download]

FREE ON BOARD (FOB)

Under this term, the goods are placed on board a ship by the seller at a port of shipment named in the sales contract. The risk of loss or damage to the goods is transferred to the buyer when the goods pass the ship's rail. For air shipments, goods delivered to the carrier at the airport fulfill seller's obligations, (For RO/RO and Seller shipments, see FCA.

The seller quotes a price covering all expenses up to and including delivery of goods onto an overseas vessel provided by or for the buyer.
The seller (exporter) is responsible for delivering the goods from his place of business and loading them onto the vessel of at the port of export as well as clearing customs in the country of export. As soon as the goods cross the “ships-rails” (the ship’s threshold) the risk of loss transfers to the buyer (importer). The buyer must pay for all transportation and insurance costs from that point, and must clear customs in the country of import. An FOB transaction will read “FOB, port of export”. For example, assuming the port of export is Rotterdam, an FOB transaction would read “FOB Rotterdam”. If CIF is the Customs valuation basis, international freight and insurance must be added to the FOB value

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COST, INSURANCE AND FREIGHT (CIF)

Basically the same as CFR, but with the addition that the seller must procure marine insurance against the risk of loss or damage to the goods during the carriage. The seller contracts with the insurer and pays the insurance premium.

The seller quotes a price including insurance, all transportation, and miscellaneous charges to the point of debarkation from the vessel or aircraft.
The seller (exporter) is responsible for delivering the goods onto the vessel of transport and clearing Customs in the country of export. He is also responsible for purchasing insurance, with the buyer (importer) named as the beneficiary. Risk of loss transfers to buyer as the goods cross the ship’s rail. If these goods are damaged or stolen during international transport, the buyer owns the goods and must file a claim based on insurance procured by the seller. The buyer must clear customs in the country of import and pay for all other transport and insurance in the country of import. CIF can be used as an Incoterm only when the international transport of goods is at least partially by water. If FOB is the Customs valuation basis, the international insurance and freight costs must be deducted from the CIF price. A CIF transaction will read CIF, port of destination. For example, assuming that goods are exported to the port of Los Angeles, a CIF transaction would read “CIF Los Angeles”.

Information on Piracy Issues and the use of Armed Guards on Board [Click to download]

COST AND FREIGHT (C.F.R OR C&F)

This term requires the seller to pay the costs and freight necessary to bring the goods to the named destination, but the risk of loss or damage to the goods, as well as any cost increases, are transferred from the seller to the buyer when the goods pass the ship's rail in the port of shipment. Insurance is the buyer's responsibility.

The seller quotes a price for the goods, including the cost of transportation to the named port of debarkation. The cost of insurance and the choice of insurer are left to the buyer
The seller (exporter) is responsible for clearing the goods for export, delivering the goods past the ships rail at the port of shipment and paying international freight charges. The buyer assumes risk of loss once the goods cross the ship’s rail, and must purchase insurance, unload the goods, clear customs, and pay for transport to deliver the goods to their final destination. If FOB is the Customs valuation basis, the international freight costs must be deducted from the CFR price.

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DELIVERED EX SHIP (D.E.S)

Seller has goods available to the buyer aboard ship, uncleared for import at destination port. Seller pays costs and bears risks in bringing goods to destination port. Applies to sea or inland waterway transport.
The seller (exporter) is responsible for all costs involved in delivering the goods to a named port of destination. Upon arrival, the goods are made available to the buyer (importer) on-board the vessel. Therefore, the seller is responsible for all costs/risk of loss prior to unloading at the port of destination.The buyer (importer) must have the goods unloaded, pay duties, clear Customs and provide inland transportation & insurance to the final destination.

Copyright © 2009 Hamilton Franks & Co Ltd, All rights reserved

Without prejudice